Purchase Approval Form

A purchase approval form is a form filled by an individual working in an organization and needs the approval of an authorized person in the organization for any purchase made by him. The purchase made can be for his personal use or for requirement of the organization. The details mentioned in the form include the kind of purchase made and the purpose of making the purchase and the purchase amount.

 Sample Purchase approval form

                                                      PURCHASE APPROVAL FORM

Department name: _____________                                     Date: ___________

Purchase details:

Requested by: _________

Designation: _________

Employee id: __________

Date of joining: ____________

Extension n umber: _________

E mail id: ________

Name of the vendor: _______

Account details: ____________

Purchase price: ____________

The purchaser assures that he/she has read the instructions carefully and understands the procedure of purchase approval. In case the purchase amount exceeds the approved amount and do not have the approval of any authorized individual, the purchase amount will not be reimbursed. The purchaser has put his signature below to acknowledge the above.

Signature: ____________                                    Date: _____________

Approval details:

Amount of purchase approved: ________________

Tax exemption number: _______________

Signature of board officer: ____________                                  Date: _____________

Instructions for purchase:

1. The purchase approval must be submitted to a board officer.
2. Purchases over the amount of ____________ will not be approved without any necessary documentation.
3. The name of the individual making the purchase should be mentioned.
4. All items to be purchased must be mentioned in the form.
5. The purchaser must put his signature before submission of the form.

Implemented from ____________ [dd/mm/yy]

Category: Purchase Forms