An expense report form is used to document all expenses claimed by an employee while on official duty.  The expenses are wide ranging and specific to each line of work and so each company needs to come up with their own clearly defined format that suits their line of business.

Employee’s name: __________________________

Job title: __________________________________

Department: _______________________________

Company name: ____________________________

Supervisor’s name: __________________________

Length of period expenses incurred:

From: _____________________________________

To: _______________________________________

Please indicate the expense which applies to you including all the necessary details:

Travel expense: ___________________________________________

Cost of travel expense: ___________________________________________

Accommodation expense: ___________________________________________

Cost of accommodation expense: ___________________________________________

Food expense: ___________________________________________

Cost of food expense: ____________________________________________

Communication expense: ____________________________________________

Cost of communication expense: ____________________________________________

Entertainment expense: ____________________________________________

Cost of entertainment expense: ____________________________________________

Other (please specify): ____________________________________________

Cost of other: ____________________________________________

Total cost of all expenses: ____________________________________________

Employee’s signature: ________________________ Date: ___________________

Supervisor’s signature: ________________________ Date: ___________________

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