An expense report form is used to document all expenses claimed by an employee while on official duty. The expenses are wide ranging and specific to each line of work and so each company needs to come up with their own clearly defined format that suits their line of business.
Employee’s name: __________________________
Job title: __________________________________
Department: _______________________________
Company name: ____________________________
Supervisor’s name: __________________________
Length of period expenses incurred:
From: _____________________________________
To: _______________________________________
Please indicate the expense which applies to you including all the necessary details:
Travel expense: ___________________________________________
Cost of travel expense: ___________________________________________
Accommodation expense: ___________________________________________
Cost of accommodation expense: ___________________________________________
Food expense: ___________________________________________
Cost of food expense: ____________________________________________
Communication expense: ____________________________________________
Cost of communication expense: ____________________________________________
Entertainment expense: ____________________________________________
Cost of entertainment expense: ____________________________________________
Other (please specify): ____________________________________________
Cost of other: ____________________________________________
Total cost of all expenses: ____________________________________________
Employee’s signature: ________________________ Date: ___________________
Supervisor’s signature: ________________________ Date: ___________________
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