An expense justification form is used by the administration or other department to get pre-approval from the authorities for holding special events, organising business meals, fees for conferences, travel expenses and other items. These forms must be filled up with an estimated expense summary and sent to the concerned authorities before the event actually takes place. Only when it is approved and an advanced amount disbursed to the organisers, can the event actually take place. The form consists of all expenses that will be incurred to organise the event, conference, party etc like rent for the hall, catering, picking up guests, their lodging, and decoration of the hall, tickets, lighting and other arrangements.
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Sample Expense Justification Form
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