Whenever an employee or any authorized person is out on business functions, all the expenses to be accounted for or to be refunded must be fully filled in a business expense report. Here is a business form template that details expenses incurred and expected refunds. This form is filled by the employee or person authorized to incur expenses then authorized by the finance department.
Business Expense Form
Expenses Period: From _____________ To: ____________
Employee Information
Employee Name: _________________________ Position: __________________________
Department: ____________________________ Manager: _________________________
For accounting use only:
Expense A
Date: ____________ Account: ____________________ Vendor: _____________________
Expenses description: _______________________________________________________
Business Meals: ________________ Office Supplies: ________________
Equipments: ________________ Dues and Sub.: ________________
Phone: ________________ Misc: ________________
Travelling: ________________ Total Expenses A: _______________
Expense B
Date: ____________ Account: ____________________ Vendor: _____________________
Expenses description: _______________________________________________________
Business Meals: ________________ Office Supplies: ________________
Equipments: ________________ Dues and Sub.: ________________
Phone: ________________ Misc: ________________
Travelling: ________________ Total Expenses B: _______________
Grand Total: _______________
Employee Signature ___________________ Date ______________________
Approved ___________________________ Date ______________________
Accounting __________________________ Notes ______________________
